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Procurement Category Matching Policies and Accrue Purchase Expense on Receipt

D365 F&SC Tip of the Day: Did you know that you can streamline your procurement and expense management in Microsoft D365 Finance and Supply Chain? Take advantage of Procurement Categories on your Purchase Orders to auto-accrue expenses when you post the receipt. Plus, optimize your matching process with a 2-way or 3-way match when creating Purchase Order Invoices.

Do you know Oscar Nunez from the TV show The Office?

To enable the feature to generate GL vouchers when posting a Purchase Order Receipt for a Procurement Category and matching rules, go to Procurement and sourcing > Setup > Policies > Purchasing policies > add the companies that should use this rule under Policy Organizations. To setup the rule under Policy Rules, click on Category Policy Rule > Create Policy Rule (or click on the rule if a rule already exists).

On the rule you can set the Matching Policy under Category Matching Policy.

Set the Receive Requirements flag if you want to ensure that the full quantity has been received before invoicing.

To get GL vouchers when posting the receipt, set the Accrue Purchase Expense on Receipt flag.

The GL postings for the Purchase Order procurement category Receipts are setup here.

The posted receipt GL vouchers looks like this:

If the full order quantity has not been received, when posting the invoice, you will get this error. This is due to the Receive Quantity flag being set on the Purchasing Policy (print screen above).

Once the order quantity has been fully received the invoice will post with no errors.


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