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Procurement Category Matching Policies and Accrue Purchase Expense on Receipt

Updated: Dec 6, 2023

D365 F&SC Tip of the Day: In Microsoft D365 Finance and Supply Chain (D365 F&SC), do you use Procurement Categories on your Purchase Orders? Do you wish you could auto-accrue the expense when you post the receipt? What about matching? Would you like the system to do a 2-way or 3-way match when you create the Purchase Order Invoice for procurement categories? To learn more, see the guide below.

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To enable the feature to generate GL vouchers when posting a Purchase Order Receipt for a Procurement Category and matching rules, go to Procurement and sourcing > Setup > Policies > Purchasing policies > add the companies that should use this rule under Policy Organizations. To setup the rule under Policy Rules, click on Category Policy Rule > Create Policy Rule (or click on the rule if a rule already exists).

On the rule you can set the Matching Policy under Category Matching Policy.

Set the Receive Requirements flag if you want to ensure that the full quantity has been received before invoicing.

To get GL vouchers when posting the receipt, set the Accrue Purchase Expense on Receipt flag.

The GL postings for the Purchase Order procurement category Receipts are setup here.

The posted receipt GL vouchers looks like this:

If the full order quantity has not been received, when posting the invoice, you will get this error. This is due to the Receive Quantity flag being set on the Purchasing Policy (print screen above).

Once the order quantity has been fully received the invoice will post with no errors.

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Oct 05, 2023
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